Save the dates!
Sunday, July 15 (early afternoon) – Wednesday, July 18, 2012 (ends at noon) – CHASA Family Retreat
Friday, July 13 (morning) – Saturday, July 14, 2012 (midnight) – CHASA Families of Teens and Young Adults Pre-Retreat Party
Arlington, Texas – near Dallas and Fort Worth
Deadlines – Scholarship, Registration, Waivers, Payment
We are not accepting payment by check this year. All payments must be made using Paypal.
April 2, 2012: The Scholarship Application Deadline has passed. If you filled out a scholarship application, we will notify you before April 9th if a scholarship is being offered to you. See below.
April 9, 2012 : Scholarship Recipients must notify us as to whether or not they will accept the scholarship. If we do not receive a response to our email to you, we will assume you are not accepting the scholarship and will offer it to another family. Please watch your spam/junk mail box for Scholarship information.
May 1, 2012: Registration Deadline – Registration has closed.
May 1, 2012: Waiver Deadline – mail waivers by this date. Please fill out a 2012-CHASA-RETREAT-WAIVER for each person attending, including babies.
No refunds after payment has been made.
Hotel
Our hotel contract states that all retreat and pre-retreat event attendees must stay at the hotel. We cannot make exceptions. Please note that the hotel will only allow registered hotel guests to use hotel facilities.
Don’t forget to book your hotel early! We have a limited number of rooms. If you contact the hotel and group rates are not available, please email Nancy at nancy.retreat@chasa.org – include dates you are trying to book.
Book Your Room – use this link to get group rate. Group rate is $109 per night plus tax and incidentals. Note: If an emergency arises and you need to cancel your room, you must do this at least 72 hours prior to your arrival date or you will be charged for your room nights.
Group hotel rates will be available 3 days prior to and 3 days following retreat, depending on hotel availability. Many families arrive a day early and some stay a few days after the retreat and vacation in the area.
Sheraton Arlington Hotel
1500 Convention Center Drive
Arlington, TX 76011
Phone: 1-817-261-8200
Hotel check in is at 3:00 pm. Hotel check out is at 12:00 noon.
You will make the payment for your hotel room directly to the hotel, not to CHASA.
Expenses
Hotel Cost – see above
Retreat T-shirt: $10 each (optional)
Registration Fees
Ages 17 and up: $75.00
Ages 11 – 16: $60.00
Ages 4 – 10: $40.00
3 and under: Free
These fees will cover only a portion of the expenses associated with production of the retreat. We ask that you help CHASA fund the retreat by participating in a fundraising event or setting up an awareness/fundraising page at Firstgiving
Set Up Your First Giving Page
It takes about 10 minutes to set up a page on Firstgiving. Plus, for every $25 you raise in donations, you’ll be entered in our Streak for Pediatric Stroke iPad Contest and have a chance to win the new iPad. After you set up your page, copy the link and send to your family, friends, and co-workers through your private email. (Don’t use the link for notifying others through the FG site – those usually go to junk mail boxes). This is the world’s easiest fundraiser! You may feel like others do not want to donate, but the majority of people are making donations to nonprofits every year – why shouldn’t they support an organization that helps your child? This is for the kids – they deserve it!
Scholarships – Deadline has passed.
A limited number of Scholarships will be available to families in need. Scholarship are awarded based on need and on a first-come, first-served basis. Fill out the Scholarship Form before APRIL 2, 2012.
Standard scholarship: The cost of retreat hotel (not including tax) for the duration of the retreat (3 nights) and the retreat registration fees for one adult and person (child, teen, or adult who has had diagnosis since childhood) with hemiplegia. No scholarship for travel is available. Special consideration for larger scholarships will be made for families with special financial needs and for families who contribute significant efforts to fundraisers.
Scholarship availability will depend on amount of funds received by CHASA from Firstgiving fundraisers and other fundraisers held by individuals. We hope that all retreat participants will help raise funds for scholarships.
CHASA requires that the scholarship application be completed and signed by the adult receiving the funds prior to distribution of funds. Funds will be distributed in the form of a check on Sunday at the retreat registration. If a scholarship recipient family is unable to attend the retreat this year, no funds will be issued for that family.
Please fill out a CHASA Retreat Scholarship Application to be considered for a retreat scholarship. Deadline for Scholarship Application is April 2, 2012.
Transportation
The CHASA Retreat hotel is located in Arlington, Texas. Arlington does not have a public transportation system. A trolly is available from the retreat hotel to retail locations near the hotel. The hotel also has a shuttle and can transport up to 9 people within a 3 mile radius of hotel. Shuttle availability changes hourly.
Dallas/Fort Worth International Airport – Located in Grapevine, Texas. Retreat hotel is 18 miles south of airport. Shuttle service between hotel and airport – no charge, gratuity is appreciated. Contact hotel after retrieving luggage. Sign up for shuttle to airport at front desk or bell station. DFW Airport Ground Transportation.
Dallas Love Field Airport – Located in Dallas, Texas. Retreat hotel is 19 miles west of airport. No free shuttle service from hotel. Paid shuttle, rental cars, and cabs are available. Dallas Love Field Ground Transportation.
There are a number of smaller airports in the area.
